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Administrative coordinator 2/3

Company Name:
Louisiana Department of State Civil Service
Job Title: ADMINISTRATIVE COORDINATOR 2/3
Agency: DCFS-Department of Children and Family Services
Opening Date: Tue. 10/21/14
Closing Date/Time: Sun. 10/26/14 11:59 PM Central Time
State Salary Range: $8.87 - $18.65 hourly
$1,538.00 - $3,233.00 monthly
Agency Hiring Range: Min: Max:
Job Type: Classified
Location: Covington, Louisiana
Print Job Information-Apply
%2D100">Qualifications %2D100">Benefits %2D100">Supplemental Questions
MINIMUM QUALIFICATIONS:
One year of experience in which clerical work was a major duty
SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for the required one year of experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NOTE:
Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.
NOTE:
Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Commission on Higher Education; the New England Association of Schools and Colleges; the North Central Association of Colleges and Schools; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges.
Supplemental Information:
This vacancy will be filled in the St Tammany Child Welfare office Located at 300 Covington center in Covington, La.
This vacancy may be filled as a detail and promoted within 12 months.
This vacancy may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments within 1 year.
As part of a Career Progression Group, vacancies may be filled from this recruitment as an Administrative Coordinator 2 or 3 depending on the level of experience of the selected applicant(s). The maximum salary for the Administrative Coordinator 3 is$44,429. Please refer to the 'Job Specifications' tab located at the top of the LA Careers 'Current Job Opportunities' page of the Civil Service website for specific information on salary ranges, minimum qualifications and job concepts for each level.
Applicants who are substituting the required clerical experience with training or college credits, and who are using this training/credit(s) to qualify for this job, must either attach the transcript when applying for this position, or be prepared to submit an official transcript prior to being hired.
Applicants must have Civil Service test scores for8500-Office Support Examin order to be considered for this vacancy unless exempted by Civil Service rule or policy. If you do not have a score prior to applying to this posting, it may result in your application not being considered.
Applicantswithoutcurrent test scores can apply to take the test%2D100">here.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application which can be used for this vacancy as well as future job opportunities.
Applicants can check the status of their application at any time by selecting the 'Application Status' link after logging into their account. Below are the most common status messages and their meanings.
Application Status Message
What it Means
Application received
Your application has been submitted successfully.
Checking for required test score
We are making sure you have an active, passing score for the required written test.
Evaluating experience
Your application is being reviewed by Human Resources to ensure you meet the minimum qualifications for the position.
Eligible for consideration
You are among a group of applicants who MAY be selected for the position.
Referred to hiring manager for review
Your application has been delivered to the hiring manager. You may or may not be called for an interview.
Position filled
Someone has been selected for the position.
Position cancelled
The agency has decided not to fill the position.
Applications can be mailed to:
DCFS Tangipahoa CW
606 S. 1st Street
Amite, La 70422
Attention: Ronnie Hartzog
For additional information, e-mailRonnie.
Job Concepts:
Function of Work:
To perform a variety of clerical duties that requires some independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.
Employees follow detailed procedural guidelines in completing well-defined duties.
Level of Work:
Experienced.
Supervision Received:
General from higher-level clerical and/or supervisory personnel.
Supervision Exercised:
None.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Coordinator 1 by the presence of responsibility for clerical duties that require some independent judgment to perform.
Differs from Administrative Coordinator 3 by the absence of advanced level duties that not only require some independent judgment, but also involve a greater scope and complexity.
Examples of Work:
NOTE: Positions allocated at this level tend to focus on several examples of work as listed below:
Processes routine paperwork and/or enters data into a department log or database in the servicing of a client.
Prepares, indexes, and scans documents into imaging system; may ensure quality of scanned images.
Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.
Receives, stores, and distributes supplies; maintains inventory of such.
Collects and prepares for processing time and attendance sheets for department or office.
Maintains department's records system, including filing and retrieving documents, researching files, etc.
Serves as clerical assistant to a manager, which may include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.
Serves as receptionist for the assigned work unit.
May deliver and pick-up various materials.
Performs related duties as assigned.

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